Stay Focused With Time Blocking

stay focused while working from home with time blocking
stay focused while working from home with time blocking

How to Save Time with Time Blocking

Do you ever feel scattered while you work? Or do you have trouble knowing what to work on and when? If you want to be more focused and beat overwhelm, you need to be time blocking! Time blocking can save you time, help you stay focused and avoid scatteredness, avoid overwhelm, AND it will help you make sure you have time for everything you need to be doing to run your business and your life.

Along with batch work, time blocking is going to be so helpful when it comes time to create your schedule.

Make a List of Every Type of Work You Do In Your Business

So here’s how you can set up time blocking for your business. First, make a list of every type of work you do in your business. Here’s what mine looks like:

  • Emails
  • Financials
  • Social Media
  • Content Planning
  • Blog Writing
  • Podcast Writing
  • Podcast Recording
  • Blog posting
  • Podcast posting
  • Editing
  • Automation admin
  • Trello admin
  • Invoicing
  • Lesson planning
  • Make slides
  • Lesson recording
  • Pinterest
  • Blog graphics
  • Podcast graphics

Whew! That’s A LOT!!!! Do you see how easy it can be to be overwhelmed if you try to think about everything at once and everything that you have to do? A better way is to group your tasks into blocks.

Group Your Tasks Together

Here’s how it looks when I group my tasks together.

  • Admin (includes financials, invoicing)
  • Content planning
  • Content writing
  • Post blogs
  • Podcast recording
  • Lesson recording
  • Editing
  • Graphics
  • Social Media
  • Emails

Add a Time Limit to Your Groups

Next, you want to estimate how much time it takes you realistically to do these things. I also recommend dividing the blocks into “focused time” (what needs more concentration) and “relaxed time” (what you can do without thinking) or you can think projects vs actions, or think about when you are more productive/less productive in the day, or what you enjoy more vs. what you enjoy less. 

I recommend doing what you enjoy the least when you are more productive in the day. For me, I’m more productive in the mornings, so I do the tasks that I enjoy the least in the mornings. 

Now that we have these blocks of time written out, you can make your schedule and fit them in. Putting them on your schedule will help you make sure you never forget to do anything in your business.

So, I want you to make a list of the tasks in your business and think about where you can block time. If you’re more of a visual person, it may help you to go ahead and plan it out on your schedule. So click on over to the next lesson to hear about how to plan your weekly schedule!

Learn More About Time Blocking

If you want to learn more about productivity and aligning your business with your values, join my Freedom to Flourish Community! It’s a thriving community of creative entrepreneurs. We have weekly work sessions, monthly mastermind chats, and I post educational videos regularly. If you have any questions about it, email me at christi@christijohnsoncreative.com!

Share This Episode

Leave a Reply

Your email address will not be published. Required fields are marked *

This site uses Akismet to reduce spam. Learn how your comment data is processed.

FAVORITE POSTS

Networking Tips & Community Building as a Business Owner is written in purple text on a tan background. There is a photo of Kevin Dennis smiling at the camera

If you’ve ever wondered how to actually build strong connections in the wedding industry—or felt unsure about where to start with networking—this episode is for you. I sat down with Kevin Dennis, owner of Fantasy Sound Event Services and editor of WeddingIQ, to talk all things community, connection, and (you guessed it) networking tips. Kevin’s […]

Listen Now

Delegating for Balance in Business and Life is written in purple text on a tan background. There is an image of Anna smiling at the camera.

Welcome back, friend! This episode meant a lot to me. We talked about delegating, hustle culture, burnout, hiring your first team member, and what it really takes to delegate well (hint: it’s not just sending a Loom and hoping for the best). Whether you’re a solopreneur or ready to grow your team, I think you’ll […]

Listen Now

Organic Marketing Strategies Without the Burnout with Craig Peterman is written in purple text on a tan background. There is a photo of Craig holding a camera and smiling

In the latest episode of The Dream Biz Podcast, I sat down with photographer and videographer Craig Peterman to talk about something every creative entrepreneur grapples with—how to market your business without burning out. With over 500 weddings under his belt, Craig has built a sustainable business by rejecting cookie-cutter strategies and leaning into what […]

Listen Now

How to use AI in Your Small Business to Think Bigger & Do More is written in purple text on a tan background with a photo of Kate looking at the camera holding a laptop

How to Use AI in Your Small Business to Think Bigger and Do More with Kate Hejde from Dear Kate Brand Strategy If you’ve ever found yourself overwhelmed by the endless to-do list that comes with running a creative business, you’re not alone. Content creation, client communication, admin tasks, and marketing can easily consume every […]

Listen Now

Scale Your Business Without Burning Out is written in purple text on a tan background. There is a photo of Emily sitting on a counter holding a cup of coffee.

How Emily Reno Scaled Her Wedding Business Without Burning Out If you’ve ever felt like your business is running you instead of the other way around, you’re not alone. In this episode of The Dream Biz Podcast, I sat down with Emily Reno—founder of Elopement Las Vegas and The Vegas Planners—to talk about what it […]

Listen Now

6 steps to create more time energy and mental clarity in your life & business is written in purple text on a tan background with a photo of josie journaling

Burnout. Overwhelm. That “Groundhog Day” feeling where every day looks the same. If you’ve ever found yourself wondering, “Is this really it?”—you’re not alone. In this episode of The Dream Biz Podcast, I’m joined by Josie Anderson, a soul purpose coach and the author of Awakened to the Divine Self, a guided journal that helps […]

Listen Now

GET YOUR 

FREEBIES!

VISION CASTING ULTIMATE WORKBOOK

Struggling to figure out what success looks like to you or want to write a vision and mission statement? Check out this guide!

GET THE GUIDE

THE DREAM BIZ ROADMAP


Overwhelmed with all the steps it takes to start a business? Download the Dream Biz Roadmap! 

DOWNLOAD NOW

THE ULTIMATE GUIDE TO A HIGH-CONVERTING WEBSITE

Ready to make sure your website is set up to convert? Download the Ultimate Guide to a High Converting Website! 

GET THE GUIDE